COWTOWN | October 18-19, 2025

Venue

Address: 8535 Airport Freeway, Ste 200, North Richland Hills, TX, 76182

Website: www.shinefitnessstudio.com

Contact: 817.756.1313, [email protected]

Waivers (2 Required when competing LIVE)

• ALL Performers (LIVE and In the Wild) are required to sign an Aerialympics waiver before performing.

• All LIVE performers are required to sign a waiver for the venue (Shine Fitness) prior to competing. This is a second waiver, separate from the one you sign for the Aerialympics. All waivers for performers who are not yet 18 must be signed by the performer’s legal parent or guardian.

Apparatus

You are welcome and encouraged to bring your own apparatus to meet any specific needs you might have. All apparatus will undergo an assessment by our head rigger prior to being used in the event, and the host studio requires you to fill out a form to bring your own apparatus before arriving at the event.

We only rig single-point apparatus at our regional competitions. If you have an apparatus that requires 2 points (e.g., static trapeze), please bring a spreader bar and plan for a single-point rig response in your apparatus.

Note that if the equipment is deemed unsafe when inspected onsite, we have the right to refuse to rig it. In no case will the event organizers or host studio be liable for issues you encounter when using your own apparatus, even after a passing inspection.

Apparatus available at the venue will be those listed below.

Rig Point:

The rig point is a maximum of 18’, depending on the hardware. The studio uses a pulley system, so the point is adjustable and can be lowered to accommodate your apparatus and height requirements. However, the height will be fixed during your performance (no pulley action as part of the choreography).

Silks:

• Material: Tricot 40 Denier, Low-stretch

• Length: 18 yards Color: Gunmetal Grey *color rigged unless otherwise requested

• Length: 18 yards Color: Black

Hammock:

• Material: Tricot 40 Denier, Low-strech

• Length: 12 yards Color: Light Pink *color rigged unless otherwise requested

• Length: 11 yards Color: Hot Pink

• Length: 12 yards Color: Black

Lyra:

• Material: Stainless Steel Hollow Tube, All hoops are taped

• Sizes and Configurations:

• Tabless 38” (Inside Diameter) 

• Tabless 36" (Inside Diameter) 

• Tabless 34” (Inside Diameter) 

• Tabless 32” (Inside Diameter)

• Tabless 30” (Inside Diameter) 

• Double Tab 36" (Inside Diameter) 

• Double Tab 34" (Inside Diameter) 

• Double Tab 35” (Inside Diameter) 

• Double Tab 32” (Inside Diameter)

Trapeze:

• Dance Trapeze (triangle spreader, swivels, and carabiners)

• Bar Material: 1-inch solid steel

• Rope Material: covered cotton ropes with cable core

• Rope Length: 10 feet

• Bar Lengths Available (from center of ropes):

• 24” bar,  Black moleskin

• 26” bar, Dark gray moleskin

• 28” bar, Royal purple moleskin

Specialty Apparatus available upon request. Available apparatuses include a cube, sphere, teardrop trapeze, extended bar trapeze, umbrella, heart lyra, mini lyra, and crescent moon lyra. Please call or email the studio for further details.

Tickets

• Tickets are required for everyone attending the event

• Ticket details will be posted closer to the event.

Exceptions:

• Coaches who have an Aerialympics-issued lanyard that matches their ID will be given free entry. Coach lanyards are not transferable. Coaches must be part of the team program or request a lanyard prior to the event to receive a lanyard at the event. Additional lanyards will not be issued on the event weekend.

• Performers who have an Aerialympics-issued lanyard will be permitted free entry for the day(s) stated on their lanyard. This coincides with the day(s) of performance.

• Free entry is not guaranteed to anyone and may be revoked at any time. If in doubt, buy a ticket and support the host studio!

Online Viewing

• We do not live stream any performances. Please do not stream performances. Do not take pictures of any performer who is not a member of your family or part of your team.

• All performers and coaches will be given access to view all available performances. Access will be automatically granted to the email addresses supplied during registration. Some performances will not be available for viewing at the discretion of event management.

• Access will be available approximately one week after the event is over and stays up for 6 weeks after the final day of the event, after which videos are archived.

• Performance videos are view-only and not downloadable unless purchased. If you are a performer and would like to download your video, please purchase it through the link below. This is typically the best way to share viewing with friends and family, because you can post or share your video directly with them. Competitors will receive a link to download purchased video approximately one week after the end of the competition.

Everyone else can purchase access to view videos from the event for $20. We will not be granting access to individual performances or divisions due to administrative overhead.

Photography

Photos are not available for this event.

Health and Safety

Top-of-mind for many competitors is how to navigate the ever-changing Covid landscape. At this time we're going with the rules in whatever location we're holding the competition, and for this event that means no vaccine requirements, no masking requirement, and no social distancing requirement. We will, of course, support the personal decisions of each person who attends, but we believe medical decisions are best made between individuals and their doctors and parents (if they are a minor). We are encouraging anyone who feels uncomfortable with this decision to perform using the virtual option, which allows everyone to have more control over their environment.

Another question we occasionally receive is emergency care. After extensive conversation with studio owners and performers we are taking the common-sense approach of knowing when to call the professionals, rather than having a dedicated medical individual on staff. Much like when you attend your regular classes or engage in performance opportunities, we will rely on the excellent emergency response of local health care providers. Again, if you are uncomfortable with this decision, please use the virtual performance option, where you can arrange your own medical professionals to be available to you, should you wish.

Important Dates and Deadlines

• Registration Opens - Monday, August 18

• Registration Deadline - Monday, September 22

• Music and Waiver Deadline - Monday, October 5. This is the deadline for both waivers. Performers whose waivers are not signed by this date will incur deductions, even if the performer is a minor child who is waiting for a parent to sign.

• Deadline to Schedule Adjudicated Performance - Friday, October 3

• Deadline to Record Performance In the Wild - Sunday, October 5

• Deadline to Submit In the Wild Recording - Monday, October 6 Videos must be submitted by this date to be sent to judges. Late video may not be judged.

LIVE Performances:

• Silks - Saturday, October 18

• Lyra, Hammock, Specialty - Sunday, October 19

• NOTE: All LIVE performers will stage test on the same day that they compete and stage testing is mandatory.

Awards Ceremonies:

• In the Wild

  • All Apparatus: Saturday, October 18 - 7PM Central via Instagram Live. Results will be posted on this page later that night.

    • If you miss placings announcements in person or on IG or there are any issues with the live feed, we will post the video on IG immediately after announcing awards so you can view it at your convenience.

    • Only performers who place 1st, 2nd, or 3rd will be announced. If you don’t hear your name, it means you didn’t place, and you will see your exact placing in the judge feedback form that will be emailed to you.

• Live

  • Silks: Saturday, October 18 - 8PM Central in person and via Instagram Live

  • Lyra, Hammock, and Specialty: Sunday, October 19 - 8PM Central in person and via Instagram Live

    • If you compete in person but need your medal mailed to you, you must email us with that request after the event ends. Do not assume we know that you did not stay to receive your medal, even if you tell us during the event.

• Online Viewing Links Emailed - Monday, October 27-Monday, November 3

• Medals Mailed - Monday, November 3-Monday, November 10

• Judge Feedback Emailed - Monday, November 3-Monday, November 10

While we do everything in our power to meet these timelines, all live events include unforeseen challenges. If we recognize that we will not meet timelines, we will inform the negatively affected performers to the best of our abilities.

Workshops and Open Studio

Workshops are open to people attending in person who meet the prerequisites for the desired workshop. You don’t have to be a competitor to sign up for the workshops but you do have to sign waivers.

Open studio and workshop information will be posted as we get closer to the event.